Physical Therapy Clinics Financial Model Example

Our Physical Therapy Clinics Financial Model Structure covers all the essential aspects you need to consider when starting or scaling a Physical Therapy Clinics business. By following this structure, you can better understand your revenue streams, costs, and assets, helping you optimize profitability and strategically plan for growth.

Starting or growing a Physical Therapy Clinics business requires careful financial planning, considering all aspects of cash flow, cost management, and resource allocation. A comprehensive financial model is invaluable as it outlines the typical revenues, direct costs, employees, expenses, and assets associated with this industry. Additionally, it might help you identify new and profitable revenue streams that you may not have considered. A critical component of this is understanding the Physical Therapy Clinics financial model structure.

Revenues

The typical revenue streams for a Physical Therapy Clinics business include:

• Patient Consultations: Charge based on hourly rates for providing professional therapy services. You multiply the hourly rate by the number of consultations.
• Group Therapy Sessions: Sessions attended by multiple patients help reduce cost while maximizing revenue. Calculate by multiplying the session price by expected attendance.
• Therapy Packages: Offer bundles of sessions at a discounted rate, encouraging more significant upfront payments. Revenue is calculated by package price times number sold.
• Fitness Classes: Charge for individual or multiple-class packages in physical therapy and fitness, often held in clinic facilities. Revenue is calculated based on number of participants and classes offered.
• Retail Sales: Sale of therapy aids, braces, or wellness products. Calculate by multiplying product price by volume of sales.
• Corporate Wellness Programs: Provision of on-site services for businesses, charging per employee or hour.
• Online Consultations: Virtual sessions offered via teletherapy platforms, charged by session.

Cost of goods sold

The cost of goods sold (COGS) for these revenue streams involves expenses tied directly to service and product delivery, such as:

• Therapist Wages: Direct labor costs associated with patient sessions.
• Materials and Supplies: For exercises, therapy sessions, and workshops.
• Retail Goods Cost: Wholesale price of products sold in clinics.
• Facility Costs: Space rental when using third-party facilities for group sessions.
• Online Platform Fees: Commission or subscription costs for teletherapy platforms.

These costs must be managed carefully to prevent them from eating into revenues.

Employees

Typical employees required in a Physical Therapy Clinics business include:

• Physical Therapists: Deliver therapy services to patients.
• Administrative Staff: Handle scheduling, billing, and customer service.
• Marketer/Social Media Manager: Promote services and manage social media presence.
• Fitness Coach: Lead group classes and fitness-related programming.
• Clinic Manager: Oversee day-to-day operations.

Each role is distinct but contributes to the overall success of the clinic.

Operating expenses

Typical operating expenses in a Physical Therapy Clinics business include:

• Rent: Leasing clinic space.
• Utilities: Electricity, water, internet costs.
• Insurance: Liability and malpractice coverage.
• Marketing: Advertising, promotional events, and social media expenses.
• Staff Salaries: Direct and indirect employee costs.
• Software Subscriptions: Scheduling, billing, and telehealth platforms.
• Equipment Maintenance: Repair and upkeep of therapy equipment.
• Professional Development: Training and certification costs.
• Office Supplies: Consumables like paper, ink, and data storage.
• Legal and Accounting Fees: Professional service costs for financial and legal compliance.

These expenses must be managed effectively to maintain profitability and financial sustainability.

Assets

The most common assets for a Physical Therapy Clinics business include:

• Therapy Equipment: Machines and tools used for patient treatment.
• Office Furniture: Desks, chairs, filing cabinets for office use.
• IT Infrastructure: Computers, servers, and connectivity devices.
• Property Lease: Long-term leasehold on premises.
• Company Vehicles: Transport for off-site therapy or delivery of purchases.

Funding options

Common funding options for a Physical Therapy Clinics business include:

• Bank Loans: Traditional lending from financial institutions often requiring collateral.
• Investor Funding: Equity financing from venture capitalists or angel investors.
• Government Grants: Funding support from health departments or small business programs.
• Personal Savings: Using personal capital to fund your venture initially.
• Line of Credit: Flexible borrowing based on business creditworthiness.

A truly professional financial model for a Physical Therapy Clinics business is based on operating KPIs (aka “drivers”) relevant to the business. Some of these KPIs include:

• Average Revenue per Session: Measures income generated from each patient visit.
• Patient Retention Rate: Percentage of patients returning for additional services.
• Session Utilization Rate: Occupancy percentage of scheduled sessions.
• Therapist Productivity: Average number of sessions each therapist completes weekly.
• Cost per Session: Total expenses divided by the number of sessions.
• New Patient Acquisition Cost: Average cost spent on marketing to acquire a new patient.
• Break-even Point: Sales level at which the clinic covers all expenses.
• Net Profit Margin: Measures overall profitability as a percentage of total revenue.

Driver-based financial planning helps you identify the key activities or ‘drivers’ that have the highest impact on your business results, allowing you to build your financial plans based on these activities and establish links between financial outcomes and necessary resources.

If you want to know more about driver-based financial planning and why it is the right way to plan, see the founder of Modeliks explaining it in the video below.

The goal of the financial forecast outputs should allow you, your management, board, or investors to:

• Quickly understand how your Physical Therapy Clinics business will perform in the future.
• Get comfort that the plan is thought through, realistic, and achievable.
• Understand what investment is needed to implement this plan and what will be the return on the investment.

To achieve these goals, here is a one-page template to effectively present your financial plan.

Apart from this one-page summary of your plan, you will need the three projected financial statements:

• Profit and Loss: Provides key insights into profitability turnover.
• Balance Sheet: Offers a comprehensive view of assets, liabilities, and shareholders’ equity.
• Cash Flow Statement: Tracks the flow of cash in and out of the business, indicating liquidity.

A professional Physical Therapy Clinics financial model will help you think through your business, identify the resources you need to achieve your targets, set goals, measure performance, raise funding, and make confident decisions to manage and grow your business. However, careful planning is crucial to navigate the complexity of these tasks effectively, ensuring that your business remains viable and prosperous.

If you need help with your financial plan, try Modeliks , a financial planning solution for SMEs and startups or contact us at contact@modeliks.com and we can help.

Author:
Blagoja Hamamdjiev , Founder and CEO of Modeliks , Entrepreneur, and business planning expert.

In the last 20 years, he helped everything from startups to multi-billion-dollar conglomerates plan, manage, fundraise, and grow.